Academic Renewal Policy

The purpose of academic renewal is to allow a student who the opportunity to remove a maximum of 30 semester credit hours of poor academic performance from the grade point average (GPA) calculation after a two year period of non-attendance and successful academic performance upon return to CCA.

Academic renewal applies only to courses taken at CCA and may be awarded only once. The original grade and credit hours remain on the permanent academic transcript and the number of credit hours is deducted from the student’s remaining COF hours. A notation on the transcript indicates that the academic renewal has been awarded and the grade point average has been adjusted. Once academic renewal is granted, it is irreversible. Credit excluded from the GPA calculation cannot be used to satisfy the requirements for completion of a CCA certificate or degree.

Students applying for academic renewal must complete the Academic Renewal Application form available from the Advising Office, CentreTech Campus, Administration Building, Room A102 or Lowry Student Services, West Quad, Room 119.

The following conditions must be met to apply for academic renewal:

1. The student must have two years of non-attendance at CCA to apply for academic renewal.
2. The student must complete six semester credit hours upon returning to CCA with grades of C or better before applying for Academic Renewal.
3. The academic renewal form must include a Pathway Advisor’s signature. A student concerned about a poor academic record is encouraged to meet with a Pathways Advisor to discuss CCA’s other academic progress options and strategies for academic success.
4. Applies to only D and F grades.

The academic renewal policy is applicable only to the Community College of Aurora. Other institutions receiving a CCA transcript for transfer of an academic renewal are not bound by this college policy and may choose to calculate the student’s transfer GPA to include all grades, even those excluded by CCA under this policy.

Students applying for academic renewal are responsible for investigating the impact of this process on their admissions at transfer institutions, financial aid grant and loan limits, remaining COF stipend eligible hours, Veterans Affairs benefits, and other agencies that limit credits attempted. For clarification of the scope and definition of this policy, contact the Admissions, Registration and Records office, CentreTech Campus, Administration Building, Room A102.